Tuition Assistance Steps
Obtaining Tuition Assistance (TA) is one part of the Voluntary Education process. The following steps focus on how to receive approval of your TA application. These steps should be completed in order. Note: you must submit required documentation at specific points in the process.
For more information about the entire Voluntary Education process, see The VOLED Process on this site.
Step 1: Inform your Command
Inform your chain of command of your interest to start or continue your education. (Many commands require a special request chit to proceed.)
Step 2: Complete Required Training
Sailors are required to complete two training topics before being eligible to apply for TA: the Navy Tuition Assistance training IMI (updated October 2017; replaces the previous WebTA Policy and Procedures course) AND the Navy Virtual Counseling 101 training IMI in My Education . These courses are required once per lifetime/service term.
Note: Sailors who have already completed the WebTA Policy and Procedures course will not need to complete the new Navy Tuition Assistance training. Sailors who have already completed the Higher Education Preparation (HEP) course will not need to complete the Navy Virtual Counseling 101 course. HEP completion certificates will continue to be accepted until 01 January 2018. Please upload your completion certificate in the My Education Module.
- Complete the training using the My Education Module. Once completed, the results are recorded immediately in your My Education record. Retain the completion certificate for your records.
- Complete the TA Policy and Procedures Training using the Navy College Program Mobile App (Android App, iTunes App). Once done, the results are documented within 24-48 hours in your My Education record. Retain the completion certificate for your records.
Note - IMI Training/IE Issues: Tuition Assistance (TA) and Virtual Counseling Training IMIs will not launch when using Internet Explorer (IE) and Virtual Counseling IMI freezes up. Refer to IMI Training and IE Issues 11 Dec 2017 and IE Settings PPT for guidance.
Step 3: Receive Education Counseling, Establish an Education Plan
Your Navy College Education Counselor is there to help guide you through the process of selecting a pathway to reach your personal and professional goals. The counselor will help you establish an education plan to advance your personal and professional journey. Contact a Navy College Education Counselor.
For more detail on the counseling session see the VOLED Step 2 – Complete Counseling at the NCVEC page on this site.
For more information on developing your education plan, see the VOLED Step 3 – Research, Select a School, & Develop a Plan on this site.
Step 4: Submit Education Plan, Review with Counselor
Upload your education/degree plan on the My Education Module under "My Education Plan." When uploading the file, use the school name for "File Name" and the degree and major for “Description.” Contact the NCVEC after you upload your education/degree plan for a plan review and record update.
Step 5: Submit WebTA Application at My Education Module
Once your record has been updated, submit your WebTA application using the My Education module. Per NAVADMIN 219/16, all WebTA applications must be submitted and command approved no later than 14 days prior to your term start date. On our home page, there is an article, entitled "Navy's Tuition Assistance Command Approval Time Line" that provides a sample calendar to assist you. Submitting your WebTA application early allows sufficient time to resolve issues and to review and authorize your TA funding in a timely manner.
Expedited WebTA Funding Information:
Step 6: Generate Voucher and Send to Institution
After your command approves and the NCVEC authorizes your WebTA application, a voucher is generated. All generated vouchers can be found under “Existing Applications” in the My Education module. Print, sign, and forward the authorized/funded TA voucher to your academic institution for payment.